Executive Assistant

Position Summary

This is an EA role supporting senior Directors in London and Europe. The Global EA team consists of 40 employees situated between London, Europe, Middle East, Asia Pacific and North America. EAs work together supporting senior Directors across the business and onboard new joiners. Everyone is capable, experienced and has a strong connection to the company, within the EA team and the business areas they support. There is a collaborative and hardworking quality output ethic in the team. Core responsibilities of the role are diary, travel, expenses and business support. EAs co-ordinate with an external travel company to organise travel.

Primary Responsibilities :

The responsibilities of the role include, but are not limited to :

Extensive calendar management, coordinating schedules, internal and external calls and meetings

Arranging national and international travel and itineraries

Organising team and business area events including lunches and dinners

Business assistance including formatting and working on documents, spreadsheets and presentations

Extensive email, video conference (MS Teams) and phone liaison externally and internally

General EA duties including completing expenses, onboarding new joiners and taking actions

System and data management support including updating the HR system with absence and holidays, updating contacts and system filing

Key Requirements / Qualifications :

Demonstrable extensive EA experience supporting at Senior Management / Managing Director level working within banking, financial services, or commercial industry.

Technical

Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint

Fluent written and verbal English

Individual

Excellent organisational skills, flexibility, and ability to multitask

Ability to work independently, effectively and remain calm under pressure

Excellent interpersonal / communication skills with a positive helpful attitude and teamwork skills

Accuracy and attention to detail whilst working to meet strict deadlines

Complete understanding of confidentiality issues and use of discretion

Reliable, trustworthy and respected

Professional and a quick learner

Our Global Benefits Framework is centred around these 3 key attributes :

Wellbeing - Supporting your mental, physical and financial wellbeing as well as your lifestyle needs.

Inclusivity – Fit for purpose and competitive, no matter who or where you are.

Longevity – Long Term and sustainable in design.