Senior Executive Assistant

job location : Warsaw, Prosta 36

Role Overview :

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities :

Directly supports three managing directors and generally supports the Finance, Risk, Legal and Compliance teams with the possibility of supporting other teams when there are EA absences.

A strong collaborator with the Citi Internal Audit Executive Assistant peer group.

Manages day to day calendar(s) of senior management

Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls

May prepare and review materials and correspondence for meetings

Assist with creation / modification of presentations, spreadsheets, and other various documents

Coordinates travel arrangements; prepare and distribute schedules / agendas for travel

Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

Orders supplies and process invoices through Procure to Pay system

Process and follow-up on Virtual Requests

Assists in ad-hoc reports special projects as needed

Trains, coaches or guides other administrative staff when required

Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup

Skills & Qualifications :

Previous office administration experience preferably within a large and complex financial services or similar organization

Highly proficient in Microsoft Office

Fluent in spoken and written English

Consistently demonstrates clear and concise written and verbal communication skills

Demonstrated ability to quickly gain command of new systems

Self-motivated and detail oriented

Education :

Bachelor's / University degree or equivalent experience

What we can offer :

By joining Citi Solutions Center Poland, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed) and enjoy a whole host of additional benefits such as :

Private Medical Care Program

Life Insurance Program

Pension Plan contribution (PPE Program)

Employee Assistance Program

Paid Parental Leave Program (maternity and paternity leave)

Sport Card

Holidays Allowance

Sport and team recreation activities

Special offers and discounts for employees

Access to an array of learning and development resources

A discretional annual performance related bonus

A chance to make a difference with various affinity networks and charity initiatives

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

LI-AL2

Job Family Group :

Business Strategy, Management & Administration

Job Family :

Administrative Support

Time Type : Full time

Most Relevant Skills

Please see the requirements listed above.

Other Relevant Skills

For complementary skills, please see above and / or contact the recruiter.