Senior People Operations Specialist (all genders)

Job Details

• Location: Vienna or Warsaw preferred.
• Languages: English mandatory; Polish or German is a strong plus; any other European language a bonus
• Experience: 5 years in People Operations or related roles
• Contract: Full-time permanent

Join fiskaly! Help Us Simplify Receipts for Millions

Millions of people interact with fiskaly every day even if they dont realize it. As a B2B company we power the retail technology behind digital receipts and secure legally compliant transactions.

By making receipts tamper-proof through digital signatures we help fight tax fraud. And with our paperless receipt solution we offer consumers a modern alternative while helping merchants streamline their operations.

Sure our solutions sound complex but our mission is simple: make receipts easy for everyone.

The Role

As our Senior People Operations Specialist you own the operational backbone of the employee experience at fiskaly. From signed offer to last working day across every country where we employ people. Youll be the person who makes sure contracts are right payroll runs clean onboarding feels effortless and our People processes scale as fast as the company does.

This is a senior individual contributor role with real ownership. You wont be executing someone elses playbook youll be writing it automating it and improving it. We are an AI-first company and we expect that mindset in People Ops too: if a process can be automated documented or made self-service youll be the one to make it happen.

What Youll Do

• Own the full employee lifecycle operationally: contracts onboarding changes (promotions comp adjustments relocations) parental leaves and offboarding across Austria and our other European employment entities
• Run and coordinate monthly payroll preparation with our external payroll providers in multiple countries and be the internal point of truth for payroll benefits and social insurance questions
• Ensure labor law compliance across all our employment countries coordinating with local counsel and providers so that contracts working time leave and terminations are handled correctly in every market
• Own and continuously improve our HRIS and People tooling data quality integrations workflows and reporting
• Administer and evolve our benefits (development budget mental health platform hardware learning days) and keep them competitive per market
• Drive the adoption of AI across the People function: identify where AI agents and LLM-based tools can take over repetitive operational work pilot them responsibly (with GDPR and employee-data sensitivity front of mind) document what you build and turn what works into standard practice for the whole team
• Partner closely with Talent Acquisition on a seamless handover from offer accepted to day one and with Finance on headcount planning and comp cycles
• Be a trusted discreet first point of contact for employees on anything People-related

What You Bring

• 5 years in People Operations or HR Operations with at least part of that in a scaling tech/SaaS company
• Hands-on experience with multi-country European employment: you know that payroll in Austria Germany and Spain are three different worlds and youve navigated at least two of them
• Working knowledge of labor law in the countries we operate in (Austria Germany Spain Italy France Sweden): you dont need to be a lawyer in all of them but you know the fundamentals in at least two and have the rigor to navigate the rest with local counsel
• Experience supporting a company through rapid headcount growth or M&A-driven integration of new teams
• Experience working with EOR setups alongside owned legal entities
• HRIS ownership experience: youve administered a system end-to-end not just used one
• A builders attitude toward process: you default to automating templating and documenting rather than doing the same manual task twice
• Genuine demonstrated use of AI tools in your daily work: we will ask you what youve automated what you decided not to automate and why and how you verify AI output before trusting it
• Impeccable discretion accuracy and follow-through: People data is the most sensitive data in the company and you treat it that way
• Full professional English and ideally Polish at a professional level; youre comfortable being the operational glue in a fully international team

What We Offer

Were building products that matter and we know that takes focus trust and the right environment. Heres what you can expect:

• The possibility to grow to try new things and to fail and to learn in a supportive and encouraging environment
• 25 vacation days/year if youre in Austria
• Flexible working hours and a hybrid work arrangement
• Opportunities for personal and professional development
• A public transportation ticket
• Company hardware of your choice (Windows Linux or Mac)
• Access to a spacious and bright office close to a subway station (Neubaugasse U3)
• A vibrant inclusive company culture that values your well-being and personal growth

Why fiskaly

We work on real problems that have impact not vanity projects. Our team is pragmatic direct and focused on building solid tech for an industry that needs it. We care about how things work not how they look on paper.

If that resonates youll probably enjoy working here.

Required Experience:

Senior IC

Employment Type : Full Time
Experience: years
Vacancy: 1