[NO CV] Remote Executive Assistant and Researcher @ Reef Assistants

👀 Wondering what your work will look like?

• You’ll work 100% remotely.
• At first, you will understand the assistant and client's mindset, learn our tools, and learn how to work in a team of assistants, which is called the Evaluation Period.
• We offer flexible working hours, but prefer most of your hours to fall between 8:00 and 16:00, when the team is most available for calls and support. Your hours can be split throughout the day and tracked using a tool called Hubstaff. As you gain experience and trust, you’ll have more flexibility in organizing your time.
• The usual full-time workload is around 6 hours of tracked time daily. There is plenty of work and a healthy demand for our services on the market, but we protect our staff from overload.
• We are mostly Polish, but we work in English because we are open to people from any country.
• You will collaborate closely with the team and project managers. This includes supporting ongoing projects, thinking of new solutions for clients, and solving day-to-day challenges.
• Combining this job with other employment may be acceptable during the evaluation period and can be discussed on a case-by-case basis, depending on your prior experience and other factors. However, this arrangement is only temporary, as in the long run we’ve found it to be unsustainable.
• You’ll be able to make use of our Equipment Funding Policy, which is available to full-time Assistants after completing the Evaluation Period.

🪝 Where’s the catch?

Our Executive Assistants work with multiple clients. This position requires a high level of attention to detail and the ability to choose an appropriate work style for the situation at hand. You’ll need to adopt a perspective that can be vastly different from your own, and you’ll need to issue recommendations for the client and his company, according to their value systems, not yours. It is a challenge that not everyone is up for.

🌟 Still curious about us?

We're all about improving our clients' lives and creating a fun, healthy work environment. Work-life balance is key, and we love good company. Our team is currently powered almost exclusively by women (84.6%), but everyone is welcome.

We share our passions, like travel, pets, LEGO, horse riding, ice skating, dancing, and pilates. We have plant enthusiasts and film fans too! 📽️🪴

We are beautifully and respectfully different from each other and know how to talk about these differences peacefully. We work with a human-centered approach - we see each other as important and cultivate a culture of speaking up, giving feedback, and building an atmosphere without unnecessary tension. 🤝

One thing we all agree on: client satisfaction is our top priority. We’re a team of professionals who set the bar high - for ourselves and for the quality of work we deliver. By staying one step ahead, we don’t just get things done - we make life easier. The great feedback we get shows that we're on the right track, and it feels amazing when someone trusts you with a major part of their life! ✨

Are you a natural at juggling schedules, managing tasks, and finding info? If yes, you might be just whom we're looking for! 🔍

Join us as a fully remote Executive Assistant and work with the founders of start-ups and CEOs of small to medium companies. Every workday brings something new, letting you dive into different subjects and expand your knowledge. In the simplest terms, your job will consist of helping high-level clients make decisions - from small, everyday choices to major business dilemmas.

📊 From Learning to Impact

To make it happen, you will start with a structured evaluation period, receiving full support and resources to learn how to provide the exceptional quality of service we are proud to be known for. Once you complete this learning period, you’ll be fully engaged in working for our clients, where you’ll research information and create clear, concise summaries of your work, turning gathered data into actionable insights that directly support our clients’ decisions. You’ll quickly become an expert in areas you didn’t even know existed. And as you grow in the role, you’ll gradually take on more responsibility - managing client projects, planning multi-month travel, and coordinating events.

🚀 Growing with the Role

After around two years of gaining experience, developing strong competencies, and building trust within the company, the opportunities become truly exceptional: you could work side by side with some of the most ambitious and influential startup founders, helping shape new ventures from the ground up, exploring emerging markets, and designing the strategies and systems that turn bold ideas into thriving businesses. It’s a rare chance to move from trusted advisor to co-creator, contributing to ventures that are redefining industries and leaving a lasting mark on the world of business.

✅ What do you need to join us?

• A minimum of 2 years of work experience
• Very good command of English
• Full-time availability, which for us means 6 hours per day and 30 hours per week, excluding time for breaks
  
• Basic familiarity with Spreadsheets and a willingness to expand your skills
• A curious mindset and openness to learn - especially when it comes to new topics and research
• Ability to work independently with a proactive and solution-oriented approach
• Strong interpersonal skills: supportive and empathetic toward both the team and the client
• Reliability and a really strong attention to detail
• Great organizational skills with a focus on prioritizing time-sensitive tasks
• Professional maturity and client approach developed through some previous work experiences
• Openness to constructive feedback, seeing it as an opportunity to grow
• Strong communication skills to express ideas in a structured and concise way
• The ability to adapt smoothly to internal processes and guidelines

👀 Wondering what your work will look like?

• You’ll work 100% remotely.
• At first, you will understand the assistant and client's mindset, learn our tools, and learn how to work in a team of assistants, which is called the Evaluation Period.
• We offer flexible working hours, but prefer most of your hours to fall between 8:00 and 16:00, when the team is most available for calls and support. Your hours can be split throughout the day and tracked using a tool called Hubstaff. As you gain experience and trust, you’ll have more flexibility in organizing your time.
• The usual full-time workload is around 6 hours of tracked time daily. There is plenty of work and a healthy demand for our services on the market, but we protect our staff from overload.
• We are mostly Polish, but we work in English because we are open to people from any country.
• You will collaborate closely with the team and project managers. This includes supporting ongoing projects, thinking of new solutions for clients, and solving day-to-day challenges.
• Combining this job with other employment may be acceptable during the evaluation period and can be discussed on a case-by-case basis, depending on your prior experience and other factors. However, this arrangement is only temporary, as in the long run we’ve found it to be unsustainable.
• You’ll be able to make use of our Equipment Funding Policy, which is available to full-time Assistants after completing the Evaluation Period.

🪝 Where’s the catch?

Our Executive Assistants work with multiple clients. This position requires a high level of attention to detail and the ability to choose an appropriate work style for the situation at hand. You’ll need to adopt a perspective that can be vastly different from your own, and you’ll need to issue recommendations for the client and his company, according to their value systems, not yours. It is a challenge that not everyone is up for.

🌟 Still curious about us?

We're all about improving our clients' lives and creating a fun, healthy work environment. Work-life balance is key, and we love good company. Our team is currently powered almost exclusively by women (84.6%), but everyone is welcome.

We share our passions, like travel, pets, LEGO, horse riding, ice skating, dancing, and pilates. We have plant enthusiasts and film fans too! 📽️🪴

We are beautifully and respectfully different from each other and know how to talk about these differences peacefully. We work with a human-centered approach - we see each other as important and cultivate a culture of speaking up, giving feedback, and building an atmosphere without unnecessary tension. 🤝

One thing we all agree on: client satisfaction is our top priority. We’re a team of professionals who set the bar high - for ourselves and for the quality of work we deliver. By staying one step ahead, we don’t just get things done - we make life easier. The great feedback we get shows that we're on the right track, and it feels amazing when someone trusts you with a major part of their life! ✨

,[PRODUCTS: Research and compare items like standing desk, Cloud Storage Solutions, portable AC units, various electronic devices & accessories, safety equipment etc. to find the best options for clients. , SERVICES: Find and compare services such as cleaning companies, nannies, lawyers, notaries, tax advisors, taxis, recording studios, international transfer apps, bank accounts, and tutors. , TRAVEL: Organize trips, book hotels and flights, research eSIM cards, schedule hairdresser appointments in Bali, rent cars, and plan conference trips. Navigate time zones and varying service levels, especially in Asia. , BUSINESS (experienced assistants only): Design scalable processes, e.g., for onboarding new employees, organize workflows and team structures, scout opportunities for growth in places like Southeast Asia, brainstorm go-to-market ideas, research competitors, and look into potential partnerships or acquisitions.] Requirements: MS Excel, MS Office, Good work organization, Communication skills, Office management, Team work Tools: . Additionally: Flat structure, Small teams, International projects.