Client Accounting Manager

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Job TITLE : Client Accounting Manager

Business Unit : Workplace Management EMEA(IFM)

Work location : Warsaw

Type : Permanent

Role summary

The Client Accounting Manager is the financial liaison between the JLL Operational Team and the Client, reporting to Client Finance Manager responsible for finance service delivery on the account. Responsible for the implementation and execution of accounting processes and programs designed to ensure the appropriate level of accuracy, tracking and control over the operating expenses and capital expenditures. They are also responsible for all JLL Corporate finance deliverables for the account, budgeting, forecasting and monthly variance analysis.

Position goals :

Manage a regional finance team and structure to deliver a high performing finance function acrossclient / countries.

Responsible for team management and development.

Responsible for effective financial control processes.

Ensure high quality financial reporting to the JLL Account Team and the client.

Support the commercial management and analysis of the Account (FP&A, Balance sheet Control, Savings, Change Controls, etc).

Responsibilities :

Strategic Direction & Team Management

Supervision and development of local finance team (either direct or matrix).

Provide clear direction and strategic financial advice to the JLL team working on the account.

Ensure the team is structured to maintain & exceed the client’s financial expectations.

Develop and maintain all relevant policies and procedures with respect to all financial & support services associated with the account.

Co-ordination of team workflows, consolidatedreporting and communication with client (such as finance reporting pack; account performance reporting; commercial insight; risk management).

Deputise for Client Finance Manager and be a key player in the regional account team (e.g. raising financial awareness of Operations team).

Relationship Management

Build strong relationships and support the client side finance teams with regular reporting and dealing with any queries / information requests. Liaise and support the Client’s primary financial managers / units.

Be proactive in developing and managing client / business unit relationships ensuring that the expected service levels are achieved across the region.

Encourage an environment that supports teamwork, financial transparency, co-operation & performance excellence across the region.

Manage and coach the team to ensure high staff morale, trust, work ethics, clear goals and performance reviews.

Develop IPMP and succession plans for all roles in the Jones Lang LaSalle regional finance team.

Client FP&A

Understand the Client’s accounting structure and system.

Develop, maintain & deliver in a timely manner, the Client’s approved financial reports across the region.

Ability to quickly analyse process and performance trends and issues; and propose corrective solutions

Work with the operational team to analyse commercial and contractual aspects of the client account (e.g. savings initiative tracking; reconciliations; baseline control; business case reviews; etc.).

Support and coordinate the activities of the finance team across client countries :

Information

Report production

Financial Administration

Ensure that accurate and timely financial information is provided to all members of the management team.

Production of annual budgets in conjunction with JLL team and client finance team.

Coordinate and track the cost savings initiatives for the region

JLL Reporting

Ensure data integrity of the balance sheet.

Ensure accurate and timely cash flow completion

Manage and optimise the efficiency and effectiveness of finance processes.

Ensure robust financial controls in place including Cash Reconciliations, all Balance sheet reconciliations & compliance with SOX reporting

Production of annual budgets in conjunction with JLL team and client finance team.

Support in reporting on profitability of the client account

Data Management, Policies & Procedures & Audit :

Ensure data integrity of the systems across the region and audit data from time to time

Ensure that appropriate process and systems controls are in place and maintained to guarantee the integrity of all transactions

Ensure that all financial accounting and reporting is audit worthy and in keeping with recognized quality management processes

Ensure all finance staff are well trained on the financial systems & are effectively able to extract data

Invoice Payment & Processing

Ensure the management of :

Payment of all operating invoices in a timely manner, including payment of rental to landlords, in accordance with legal obligations.

Support the client in the set up & management of inter departmental cross charging.

Develop and maintain all necessary guidelines and manuals associated with the accounts payable / receivable process.

Ensure the timely processing of the JLL invoices, including monitoring the accounts receivable.

Candidate profile :

2-3 years’ experience in a similar position (working with international teams and clients).

University degree in Accounting / Finance / Economics or equivalent and Qualified Member of Professional Accounting Association (e.g. ACA, ACCA, CIMA, CPA)

Experience in managing team over 2-5 people.

Strong leadership skills working with a dynamic team directly and by influencing indirectly stakeholders

Motivated, positive and flexible in approach to work and able to develop others in such an

approach.

Proactive in identifying issues and potential solutions.

Self – supporting; diligent; can deliver to tight deadlines.

Ability to learn quickly, and desire to develop.

Ability to work collaboratively and through challenges with the client; other members of the

account team (Operations; Sourcing) and IFM corporate teams.

Customer Service : Commitment to solve requests and problems.

Excellent interpersonal and communication skills.

Excellent PC skills, proficient in Office tools, especially Microsoft Outlook Word & Excel.

We offer :

Great work environment,

Friendly atmosphere,

Wide range of internal trainings according to individual competencies,

Competitive benefit package (incl. Benefit Systems, private healthcare, life insurance).

Location : On-site –Warsaw, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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