PEOPLE OPERATIONS SPECIALIST

As a People Operations Specialist at Reply Polska, you will ensure that HR administrative processes, employee lifecycle documentation, benefits, and payroll coordination are managed efficiently, accurately, and in line with company standards and Polish labor law.

You will serve as a key point of contact for employees on operational HR matters, working closely with colleagues and managers to provide a smooth and positive employee experience. You’ll also play an active role in improving processes and building a collaborative HR culture that supports our continuous growth.

• Manage employee lifecycle documentation, from contract preparation and updates to handling employment confirmations, salary statements, and leave-related documentation in compliance with Polish labor law.
• Coordinate with payroll provider for accurate and timely monthly payroll processing, including timesheets, payroll lists, and necessary approvals.
• Administer company benefits such as PPK, Motivizer, Multisport, Edenred, PZU, and others.
• Prepare monthly and annual HR reports for accounting and management teams
• Prepare and maintain HR data files for processing in internal HR systems, ensuring accuracy and timely submission.
• Ensure smooth and secure data flow between internal HR systems and external payroll partners.
• Coordinate periodic health and safety training and medical check‑ups.
• Provide responsive HR support and guidance to employees regarding policies, benefits, and systems.
• Ensure compliance with labor law, internal HR standards, and data protection requirements.
• Coordinate with an external agency regarding the employment legalization process for foreign employees.
• Support implementation and data migration for the D365 system project.
• Collaborate with colleagues and managers across the organization to identify opportunities for improvement and share best practices.
• Proactively support initiatives that improve HR processes and overall employee experience.
• MEDICAL CARE
• BENEFITS PLATFORM
• TRAINING OPPORTUNITIES
• LANGUAGE COURSES PLATFORM
• COMPANY EVENTS
• Motivizer Benefits Platform to choose and manage all your benefits in one place. You receive a budget (550 PLN monthly). You can choose a medical care package, meal tickets, sports cards (we have Multisport and on preferential terms, we have membership cards to one of the most popular Gyms), cinema tickets, shop vouchers, discounts and many more.
• Language Courses – you'll have access to a multi‑language learning platform enabling you to practice your language skills and learn new ones!
• Regular and systematic further training opportunities - both internally and from external providers. We support your ongoing learning and development.
• Cooperation within an internal community is our everyday reality. We have networking events, coding challenges, and company parties for different occasions.

Qualifications

Nice-to-Have :

Develop yourself and the digital future – at Reply!

Reply is made up of a network of highly specialised companies, which support leading industrial groups in defining and developing business models to optimise and integrate processes, applications and devices, using new technology and communication paradigms, such as Artificial Intelligence; Big Data; Cloud Computing; Digital Communication; Internet of Things; Mobile and Social Networking.

How to become a Replyer

Level 1

Your application

You found an opportunity that suits you and your abilities? Perfect! Use our application form to send us your resume and credentials. Once we received your documents, you will get a confirmation via email.

Level 2

Our reply

We will now review your application and come back to you as soon as possible. If it’s a match, we will contact you for an interview.

Level 3

Your interview

Is it a fit? Do we match your expectations? What about the job requirements and the workplace? All that will be covered in the interview. If more than one Reply company is suitable for you, you have the possibility to participate in several interviews!

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