Remote Scheduler in Poland

Work Location : Remote in Poland

Engagement Model : Freelance / Independent Contractor

Expected Work Schedule : ca. 7 hours per day, 5 days a week, with two 8-hour remote training days

Estimated Start Date : 14th of July 2025

Expected Project Duration : 4-5 or 8-9 weeks depending on the task assigned

Language(s) Needed : Polish and English

Equipment / Devices Needed : computer, headset

DataForce is seeking a motivated Scheduler to work remotely from Poland to schedule recording sessions for one of our Data Collection projects taking place in Warsaw, Poland. As our Scheduler you will play a pivotal role in ensuring that our project runs smoothly, appointments with project participants are efficiently scheduled and managed, and deadlines are met.

Schedulers are responsible for communicating with potential participants via phone or email, as well as screening them based on defined criteria, and scheduling them based on their availability. Schedulers are also responsible for responding to pre-study participant questions, and pre-study follow-ups to encourage attendance and minimize no shows. The Scheduler is the first point of contact between our team and study participants.

Work Responsibilities

Screening applicants via phone calls and scheduling appointments according to availability

Managing the daily schedule and finding replacement participants in case of cancellations

Sending emails to candidates to guide them through document signing and briefly explaining the purpose of the study

Sending reminders to candidates to minimize no shows

Answering candidates' inquiries via email and calls or redirecting inquiries as needed

Providing logistics information

Filling the session schedule days in advance and reflecting project changes in scheduling, resource planning files , and study documentation where appropriate

Communicating and coordinating with the project team on a daily basis to ensure up-to-date information

Idiomatic fluency in Polish

Advanced English language skills

Computer skills for tasks such as data entry, report generation, schedule creation and management

Great organizational skills needed

Must be extremely detail-oriented, flexible and able to shift focuses quickly

The Scheduler will need a computer or laptop with a stable internet connection and a headset to work on this project.

Outstanding customer service and excellent communication skills including phone, email, and electronic media communication

Experience working in a team

Ready to support moderators, project coordinators, and managers at achieving the desired goal

In case you have any questions about this role contact us at : DataForce.Sourcing@transperfect.com

DataForce by TransPerfect is part of the TransPerfect family of companies, the world’s largest provider of language and technology solutions for global business, with offices in more than 100 cities worldwide.

We offer high-quality data for Human-Machine Interaction to some of the most prestigious technology companies in the world. Our department focuses on gathering, enriching and processing data for Machine Learning in different AI domains.

To learn more about DataForce please visit us at https : / / www.transperfect.com / dataforce.