Administration Specialist

We are a product-led company built by highly skilled domain experts and

passionate about streamlining financial operations for private equity and

venture capital funds. With offices in Wrocław and Amsterdam, we build tools

that empower funds to scale efficiently and make data-driven decisions.

Our platform is trusted by leading investment funds across Europe, and our

growing team is dedicated to building financial software with precision and

speed.

JOB DESCRIPTION

As an Administration Specialist, you’ll play a key role in supporting our

growth. You’ll collaborate closely with our founders and senior leadership (CEO,

CCO, COO) to ensure the smooth execution of commercial and operational

workflows.

This role offers a unique opportunity to shape and improve the way we operate

internally and externally, with direct impact on client success and team

efficiency.

YOUR TASKS AND RESPONSIBILITIES

Prepare client-facing documents, including fee proposals for new and

upsell opportunities.

Draft, manage, and track contracts through the signature process.

Respond to incoming demo requests, schedule discovery calls, and

coordinate calendars.

Support outreach campaigns (cold emails) and maintain accurate CRM

records..

Act as a liaison between internal teams and external stakeholders (clients,

legal counsel, etc.).

Research, implement, and support roll-out of new tools, especially for

subscription and invoice management.

Continuously improve templates, workflows, and processes.

Manage incoming and outgoing invoices and support financial

recordkeeping.

QUALIFICATIONS

Bachelor’s degree in Economics, Finance, Business Administration, or a

related field.

Excellent English communication skills (written and spoken).

Strong interest in finance, SaaS, or commercial operations.

Highly organized, detail-oriented, and reliable.

Assertive and proactive in communication and follow-ups.

Comfortable using digital tools; experience with Microsoft Office is a

must-have and CRM systems is a plus.

WHAT WE OFFER

Joining us will be an investment in your career. You will work on a product that

has proven itself in a challenging, yet enjoyable industry. We offer continuous

learning opportunities where you can enhance your skills and become better at

your craft.

We believe it is important to provide all our team members with a great working

environment. Working with us alongside our team members in our

Wrocław and Amsterdam offices, is enjoyable and rewarding. You will receive a

personal development budget to learn new skills or improve existing ones. We

believe in shared success, which is why, in addition to a salary of 10k to 12k on

UOP, we offer an employee option plan, private medical healthcare, and a

Multisport card.

With your flexible schedule, you will be working in our pleasant office located in

the center of Wrocław Market Square. The office provides both focused

workspaces and areas for team meetings. You will receive a powerful laptop and

a large monitor (or two) .

We believe that a positive and trusting relationship with the people

you work with is essential to our business’s success. Therefore, we organize

memorable events such as the summer grill, the Santa family gathering, and the

Christmas dinner, to name a few. In our office, we offer fresh coffee, drinks, and

snacks, as well as gaming devices and a soccer table.