Responsibilities :
- Welcoming external and internal guests and assisting Office Manager with managing their visits (room booking, communication, hotel and logistics if necessary)
- Handling incoming and outgoing postal and courier shipments, catering, handling incoming calls
- Managing office entry cards and parking cards
- Controlling office supplies (office supply, HSSE, couriers, vending, cleaning service, catering, Employee ID cards, furniture etc.), including invoices handling and PO issuance
- Cooperating with Office Manager & IT to assure availability of IT equipment for new joiners
- Managing ad-hoc employee’s request related to office space, office equipment performance, meeting organizations as well as ad-hoc office issues, escalating to Office Manager if needed
- Cooperation with Office Manager, Communication Associate and GM’s assistant to assure smooth and efficient preparation of Management meetings and Town Halls
- Other ad-hoc tasks belonging to Office Administration area
What You Need to Succeed (minimum qualifications) :
University degree (bachelor’s or equivalent / in progress)Fluency in EnglishVery good MS Office skillsExperience in coordination of the reception desk in an international company would be an advantageWhat will give you a competitive edge (preferred qualifications) :
Strong organizational, coordinating, and interpersonal skillsGood time and workload management skillsDiligence and attention to detailStrong partnership mindsetAbility to work under pressure of time and meet deadlinesExcellent communication and teamwork skillsCapable of problem solving and conflict resolutionStrong capability to prioritize and operate in a dynamic and demanding environmentAbility to flexible work from the office depending on the needAdditional Information :
Location : Elanco Solution Center , rondo Ignacego Daszyńskiego 2b, Warszawa, Poland - Hybrid Work EnvironmentDon’t meet every single requirement? Studies have shown underrepresented groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!
Elanco Benefits and Perks :
We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include :
Career at one of the leading global animal healthcare companiesOffice located in the center of Warsaw (Rondo Daszynskiego)Extra days offFlexible working hoursSports cards (Multisport), private medical care, life insuranceEmployee Referral ProgramOpen and inclusive environment which is supportive and welcoming of all diversity strandsAnimal-Friendly officeTheatre tickets discountsLanguage learning platform