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Reception & Office Administration

Reception & Office Administration

ElancoWarszawa, PL
13 days ago
Job description

Responsibilities :

  • Welcoming external and internal guests and assisting Office Manager with managing their visits (room booking, communication, hotel and logistics if necessary)
  • Handling incoming and outgoing postal and courier shipments, catering, handling incoming calls
  • Managing office entry cards and parking cards
  • Controlling office supplies (office supply, HSSE, couriers, vending, cleaning service, catering, Employee ID cards, furniture etc.), including invoices handling and PO issuance
  • Cooperating with Office Manager & IT to assure availability of IT equipment for new joiners
  • Managing ad-hoc employee’s request related to office space, office equipment performance, meeting organizations as well as ad-hoc office issues, escalating to Office Manager if needed
  • Cooperation with Office Manager, Communication Associate and GM’s assistant to assure smooth and efficient preparation of Management meetings and Town Halls
  • Other ad-hoc tasks belonging to Office Administration area

What You Need to Succeed (minimum qualifications) :

  • University degree (bachelor’s or equivalent / in progress)
  • Fluency in English
  • Very good MS Office skills
  • Experience in coordination of the reception desk in an international company would be an advantage
  • What will give you a competitive edge (preferred qualifications) :

  • Strong organizational, coordinating, and interpersonal skills
  • Good time and workload management skills
  • Diligence and attention to detail
  • Strong partnership mindset
  • Ability to work under pressure of time and meet deadlines
  • Excellent communication and teamwork skills
  • Capable of problem solving and conflict resolution
  • Strong capability to prioritize and operate in a dynamic and demanding environment
  • Ability to flexible work from the office depending on the need
  • Additional Information :

  • Location : Elanco Solution Center , rondo Ignacego Daszyńskiego 2b, Warszawa, Poland - Hybrid Work Environment
  • Don’t meet every single requirement? Studies have shown underrepresented groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!

    Elanco Benefits and Perks :

    We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include :

  • Career at one of the leading global animal healthcare companies
  • Office located in the center of Warsaw (Rondo Daszynskiego)
  • Extra days off
  • Flexible working hours
  • Sports cards (Multisport), private medical care, life insurance
  • Employee Referral Program
  • Open and inclusive environment which is supportive and welcoming of all diversity strands
  • Animal-Friendly office
  • Theatre tickets discounts
  • Language learning platform
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    Administration • Warszawa, PL