Executive Assistant (to C-suite member)

Scope of duties :

We are looking for an Executive Assistant to support one of our C-level leaders in a permanent role.

You’ll play a vital part in keeping things organized, on time, and moving forward, with opportunities to grow into broader areas of responsibility over time.

Responsibilities :

• Calendar Management : Schedule and coordinate meetings for ExCo (Global Board)​, appointments, and travel arrangements for the executive. Maintain and update the executive’s calendar, ensuring all commitments are met
• Travel Coordination : Arrange travel itineraries, accommodations, and transportation for the executive. Prepare and manage travel expense reports
• Meeting Preparation : Prepare agendas, documents, and presentations for meetings. Take detailed meeting minutes and follow up on action items
• Communication Handling : Screen and direct phone calls and emails to the appropriate parties. Draft, review, and send out communications on behalf of the executive
• Document Management : Organize and maintain files, documents, and records, both physical and digital. Prepare and edit reports, presentations, and correspondence
• Project Assistance : Assist with the planning and execution of special projects and events. Monitor project timelines and deliverables, ensuring deadlines are met
• Event Planning : Plan and organize executive events, meetings, and conferences. Handle logistics, catering, and guest lists for events
• Relationship Management : Build and maintain positive relationships with clients, partners, and staff. Facilitate effective communication between the executive and other stakeholders
• Expense Management : Track and reconcile the executive’s expenses. Prepare and submit expense reports for reimbursement
• Problem Solving : Identify and resolve administrative issues and challenges. Provide solutions and recommendations to improve efficiency.

What we want :

What we offer :