Job descriptionCalendar Management : Schedule and coordinate meetings for ExCo (Global Board), appointments, and travel arrangements for the executive. Maintain and update the executive’s calendar, ensuring all commitments are met.Travel Coordination : Arrange travel itineraries, accommodations, and transportation for the executivem. Prepare and manage travel expense reports.Meeting Preparation : Prepare agendas, documents, and presentations for meetings. Take detailed meeting minutes and follow up on action items.Communication Handling : Screen and direct phone calls and emails to the appropriate parties. Draft, review, and send out communications on behalf of the executive.Document Management : Organize and maintain files, documents, and records, both physical and digital. Prepare and edit reports, presentations, and correspondenceProject Assistance : Assist with the planning and execution of special projects and events. Monitor project timelines and deliverables, ensuring deadlines are met.Event Planning : Plan and organize executive events, meetings, and conferences. Handle logistics, catering, and guest lists for events.Relationship Management : Build and maintain positive relationships with clients, partners, and staff. Facilitate effective communication between the executive and other stakeholders.Expense Management : Track and reconcile the executive’s expenses. Prepare and submit expense reports for reimbursement.Problem Solving : Identify and resolve administrative issues and challenges. Provide solutions and recommendations to improve efficiency.Bachelor's degree in business administration or a related fieldProven experience as an executive assistant or in a similar support roleExcellent time management and organizational skillsStrong written and verbal communication skills in English languageAbility to work in dynamic environment requiring flexibility, working non-standard hours and high level of stress resistanceProficient in Microsoft Office Suite and other relevant software applications (HCL Notes, Concur)Exceptional attention to detail and accuracyAbility to handle sensitive and confidential information with discretion and professionalismProactive and able to work independently, as well as part of a teamStrong problem-solving skills and ability to multitask effectivelyStrong interpersonal skills and ability to build relationships at all levels of the organizationChance to shape the future - develop your skills in an international environment and help us create modern processes that support global businessGrowth opportunities - collaborate with experts and take part in knowledge sharing, exciting projects, and training programs available to our employeesHybrid work model and flexible working hoursStable employment - long-term cooperation based on an employment contractComprehensive benefits package - including private medical care, life insurance, sports card, holiday subsidies, a veterinary package for your pet, and much moreComfortable workspace and a collaborative culture - our office is well-connected and designed to support teamwork in a friendly, partnership-driven atmosphere