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Executive Assistant

Executive Assistant

Flint Group Polska Sp. z o.o.Łódź, łódzkie, Polska
30+ days ago
Job description
  • Calendar Management : Schedule and coordinate meetings for ExCo (Global Board)​, appointments, and travel arrangements for the executive. Maintain and update the executive’s calendar, ensuring all commitments are met.
  • Travel Coordination : Arrange travel itineraries, accommodations, and transportation for the executivem. Prepare and manage travel expense reports.
  • Meeting Preparation : Prepare agendas, documents, and presentations for meetings. Take detailed meeting minutes and follow up on action items.
  • Communication Handling : Screen and direct phone calls and emails to the appropriate parties. Draft, review, and send out communications on behalf of the executive.
  • Document Management : Organize and maintain files, documents, and records, both physical and digital. Prepare and edit reports, presentations, and correspondence
  • Project Assistance : Assist with the planning and execution of special projects and events. Monitor project timelines and deliverables, ensuring deadlines are met.
  • Event Planning : Plan and organize executive events, meetings, and conferences. Handle logistics, catering, and guest lists for events.
  • Relationship Management : Build and maintain positive relationships with clients, partners, and staff. Facilitate effective communication between the executive and other stakeholders.
  • Expense Management : Track and reconcile the executive’s expenses. Prepare and submit expense reports for reimbursement.
  • Problem Solving : Identify and resolve administrative issues and challenges. Provide solutions and recommendations to improve efficiency.
  • Bachelor's degree in business administration or a related field
  • Proven experience as an executive assistant or in a similar support role
  • Excellent time management and organizational skills
  • Strong written and verbal communication skills in English language
  • Ability to work in dynamic environment requiring flexibility, working non-standard hours and high level of stress resistance
  • Proficient in Microsoft Office Suite and other relevant software applications (HCL Notes, Concur)
  • Exceptional attention to detail and accuracy
  • Ability to handle sensitive and confidential information with discretion and professionalism
  • Proactive and able to work independently, as well as part of a team
  • Strong problem-solving skills and ability to multitask effectively
  • Strong interpersonal skills and ability to build relationships at all levels of the organization
  • Chance to shape the future  - develop your skills in an international environment and help us create modern processes that support global business
  • Growth opportunities  - collaborate with experts and take part in knowledge sharing, exciting projects, and training programs available to our employees
  • Hybrid work model  and  flexible working hours
  • Stable employment  - long-term cooperation based on an employment contract
  • Comprehensive benefits package  - including private medical care, life insurance, sports card, holiday subsidies, a veterinary package for your pet, and much more
  • Comfortable workspace and a collaborative culture  - our office is well-connected and designed to support teamwork in a friendly, partnership-driven atmosphere
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    Executive Assistant • Łódź, łódzkie, Polska