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Executive Assistant
Flint Group Polska Sp. z o.o.Łódź, łódzkie, Polska30+ days ago
Job descriptionCalendar Management : Schedule and coordinate meetings for ExCo (Global Board), appointments, and travel arrangements for the executive. Maintain and update the executive’s calendar, ensuring all commitments are met. Travel Coordination : Arrange travel itineraries, accommodations, and transportation for the executivem. Prepare and manage travel expense reports. Meeting Preparation : Prepare agendas, documents, and presentations for meetings. Take detailed meeting minutes and follow up on action items. Communication Handling : Screen and direct phone calls and emails to the appropriate parties. Draft, review, and send out communications on behalf of the executive. Document Management : Organize and maintain files, documents, and records, both physical and digital. Prepare and edit reports, presentations, and correspondence Project Assistance : Assist with the planning and execution of special projects and events. Monitor project timelines and deliverables, ensuring deadlines are met. Event Planning : Plan and organize executive events, meetings, and conferences. Handle logistics, catering, and guest lists for events. Relationship Management : Build and maintain positive relationships with clients, partners, and staff. Facilitate effective communication between the executive and other stakeholders. Expense Management : Track and reconcile the executive’s expenses. Prepare and submit expense reports for reimbursement. Problem Solving : Identify and resolve administrative issues and challenges. Provide solutions and recommendations to improve efficiency. Bachelor's degree in business administration or a related field Proven experience as an executive assistant or in a similar support role Excellent time management and organizational skills Strong written and verbal communication skills in English language Ability to work in dynamic environment requiring flexibility, working non-standard hours and high level of stress resistance Proficient in Microsoft Office Suite and other relevant software applications (HCL Notes, Concur) Exceptional attention to detail and accuracy Ability to handle sensitive and confidential information with discretion and professionalism Proactive and able to work independently, as well as part of a team Strong problem-solving skills and ability to multitask effectively Strong interpersonal skills and ability to build relationships at all levels of the organization Chance to shape the future - develop your skills in an international environment and help us create modern processes that support global business Growth opportunities - collaborate with experts and take part in knowledge sharing, exciting projects, and training programs available to our employees Hybrid work model and flexible working hours Stable employment - long-term cooperation based on an employment contract Comprehensive benefits package - including private medical care, life insurance, sports card, holiday subsidies, a veterinary package for your pet, and much more Comfortable workspace and a collaborative culture - our office is well-connected and designed to support teamwork in a friendly, partnership-driven atmosphere
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Executive Assistant • Łódź, łódzkie, Polska