Project Administrator

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We power brand engagement through outstanding communications, conversations, and outcomes that make lives better.

Headquartered in the UK, with offices in 25 countries worldwide, we are committed to providing innovative, sustainable, and trusted solutions to our clients. Our people make us who we are.

There are over 1300 of us adding value for our clients every day, globally. Our purpose beyond profit, to power brand engagement and improve lives, is at the core of everything we do.

Our Purpose and Cultural Beliefs—developed through consultation with colleagues and stakeholders—embody the values and behaviors we strive to live by. They are the reason we come to work.

We are dedicated to creating a sustainable business, applying a Responsible Business framework to measure and manage our triple bottom line performance, creating mutual benefit and value.

ROLE OBJECTIVES

We are offering a fantastic opportunity for an English and Turkish-speaking Administrator to join our growing team. We work with a flexible / hybrid model, with days in our Warsaw office and days from home. Applications from outside Warsaw are welcome for the right candidates.

You will support our teams and clients, providing efficient and professional service to in-country stakeholders.

The Project Administrator will execute key tasks across multiple accounts, managing internal processes, and ensuring governance and contract adherence at a local level.

KEY RESPONSIBILITIES

On an end-to-end, project-by-project basis, collaborate with the Customer Relationship Manager and Purchase Manager to deliver requirements locally and across EMEA. Coordinate internal administration processes such as :

• Purchase Order (PO) requisitions, processing through proprietary IT systems, follow-up to job completion, invoicing, and order processing in line with SLAs, client briefs, quality, and ISO standards.
• Manage critical path schedules within projects to adhere to contractual terms and SLAs, including pricing and turnaround times.
• Ensure procurement and service operations run smoothly, track contracts and invoices, maintain accurate records, and assist program teams with milestone management.
• Follow and update operational and project reports covering areas like Operational Status, Job Tracking, and Critical Path Escalations. Escalate issues requiring contingency planning to senior management with solutions.
• Maintain incident logs for internal, client, and supplier incidents, aiming for 100% accuracy. Clarify expectations and inform clients of project slippages or potential issues.

WHAT YOU'LL BRING

Experience in administrative or hospitality roles will be considered, as training can be provided.

WE EMBRACE INCLUSION, EQUALITY, AND DIVERSITY

Communisis is committed to creating an inclusive, equitable, and diverse workplace. We celebrate individuality and strive for a safe environment that promotes mental and physical wellbeing for all colleagues.

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