Sales Support Administrator

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Wilhelmsen Ships Service is looking for a Sales Support Administrator

Title : Sales Support Administrator

Location : Szczecin

Type : Full-time

WSS is a global leader in maritime services, committed to driving innovation and excellence in the industry. With a presence in over 2,000 ports across 125 countries, we provide cutting-edge solutions in marine products, logistics, and technical support. Backed by more than a century of maritime expertise, we continue to shape the future of shipping with reliability, efficiency, and sustainability at our core.

We are seeking a detail-oriented and proactive individual to support our Area Sales team by ensuring excellence in administrative processes and data management. In this role, you will play a key part in maintaining accurate and up-to-date information across our CRM, ERP, and MDM systems—contributing to improved data analysis, operational efficiency, and strategic decision-making. You will also provide a range of administrative support to help the Sales team operate smoothly and effectively.

What you will work on :

Maintain accurate and up-to-date master data for new and existing customers.

Manage vessel master data in collaboration with the Asset Management and Sales Support teams.

Conduct OFAC screening of customers in partnership with the Credit and Compliance teams.

Monitor and enhance the quality, accuracy, and completeness of customer data.

Coordinate the creation and distribution of sales communications and customer correspondence.

Assist with the registration and completion of supplier forms and customer portal requirements, working closely with Sales, HR, Credit, LCS, and QHSSE teams.

Provide general administrative support to the sales team within the designated sales area.

What we are looking for :

Bachelor’s degree in sales, marketing, or a related field

Minimum 2 years of administrative experience

Strong verbal and written communication skills in English

Solid administrative and organizational abilities

Effective time management and prioritization skills

Proficient in MS Office, CRM systems, and Excel

Proactive, accountable, and results-driven

Collaborative team player with strong interpersonal skills

What we offer :

Join a work culture and environment of strong leadership, career development, a positive work-life balance and a job that is both challenging and stimulating. Beyond this, we offer a benefits package which includes but is not limited to :

Flexible working arrangements

Competitive compensation package, pension and insurances

Generous annual leave

Sounds interesting? If you can see yourself in this role, please let us know why you are our new Sales Support Administrator you can apply online today through our career portal by creating a ‘Candidate Home’ account.

Work location : Szczecin

Application deadline : 28.07.2025

Contact details : Olivia Tye-Reeve, olivia.tye-