Corporate Real Estate Associate / Welcome Desk Host

Job Description

Full-time, 100% on-site role in Warsaw (Monday to Friday, 9 : 00–17 : 00)

Preferred start date : ASAP (candidates with up to 1-month notice period will be considered)

Salary : up to 50 PLN / h + VAT (B2B or Mandate contract via Experis)

Overview :

We are looking for a proactive and people-oriented Welcome Desk Host to join our team. This is a front-of-house role based at the reception area, but it goes beyond traditional receptionist duties. The ideal candidate will be the face of the office, creating a warm, professional, and engaging environment for employees and visitors alike.

Responsibilities :

Act as the face of the office, creating a positive first impression for all visitors and employees

Greet guests and staff, engage in friendly conversation, and anticipate their needs

Manage visitor check-ins, issue passes, and distribute security badges for new hires

Provide information about the building, office policies, and wayfinding

Maintain a presentable, organized, and welcoming reception area

Support the onboarding process by offering essential information and resources

Identify and report any office safety or security concerns

Assist with receiving and distributing mail and packages

Coordinate with vendors, service providers, and internal teams as needed

Manage meeting room bookings and support event logistics, including catering and equipment

Organize and promote office events, wellness activities, and team-building initiatives

Create and share internal communications using tools like Outlook or Viva Engage

Support the office ticketing system, ensuring requests are followed up and resolved

Help with administrative tasks such as business card ordering

Participate in health and safety assessments

Suggest improvements to enhance the office environment and employee experience

Requirements :

Fluent in English and Polish, both written and spoken

Experience in customer service, hospitality, or office administration

Experience in organizing events

Friendly, approachable, and professional demeanor

Strong interpersonal and communication skills

Proficiency in MS Office (Outlook, Word, Excel)

Detail-oriented, proactive, and eager to work with people

Recruitment Process :

First interview with the Hiring Manager (in person preferred, remote possible)

Second interview with the Manager

Optional third stage : short chat with a VP

What We Offer :

A dynamic and people-focused work environment

The opportunity to shape the office culture and employee experience

Involvement in creative and engaging office events

A role with real impact and visibility across the organization

Opportunities for growth and development within the company

MultiSport Plus

Group insurance

Medicover Premium

e-learning platform

Company Description

Experis to światowy lider rekrutacji specjalistów i kadry zarządzającej w kluczowych obszarach IT. Z nami znajdziesz konkurencyjne oferty zatrudnienia oraz ciekawe projekty IT skierowane zarówno do ekspertów z wieloletnim doświadczeniem, jak i osób, które dopiero zaczynają swoją przygodę w branży IT.We offer recruitment of managers and highly qualified consultants with expertise in IT.Experis is part of ManpowerGroup and has been named one of the world's most ethical companies.