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Recruitment Coordinator

ZEDRAWarsaw

21 days ago

Job description

Were looking for a talented and enthusiastic individual to join ZEDRA as Recruitment Coordinator.

You will play a critical role in supporting the Recruitment and Talent Acquisition Manager with recruitment operations across ZEDRAs international offices; managing day-to-day administrative tasks, supporting the end-to-end recruitment lifecycle, maintaining recruitment systems, and ensuring an excellent experience for candidates and internal stakeholders alike.

You will serve as a key point of contact for candidates and hiring managers, helping to deliver an exceptional recruitment experience.

Key Accountabilities

Coordinate end-to-end recruitment processes, from vacancy approval and job posting to job offer.
Work with the Recruitment & Talent Acquisition Manager to engage with hiring managers to understand role requirements and candidate profiles.
Maintain and update applicant tracking systems (ATS) and recruitment dashboards.
Ensure a positive candidate experience through timely communication and follow-ups.
Support the creation and management of recruitment campaigns and talent pipelines.
Ensure compliance with employment laws and internal policies related to hiring.
Uphold ZEDRAs professional standards and support a positive employer brand.
Manage the shared recruitment inbox, respond to candidate and hiring manager queries, and escalate as needed.
Support posting of vacancies on careers portals and external job boards.
With the support of Recruitment & Talent Acquisition Manager, design, plan and establish automated processes to improve the areas within the lifecycle of Recruitment and all its processes.
Review applications, conduct initial CV screening and shortlist candidates in line with job requirements.
Schedule interviews across multiple time zones, ensuring smooth coordination between candidates and internal stakeholders.
Track and organise all recruitment-related documentation, including vacancy approvals, interview notes, right-to-work information, offer forms and recruitment agency contracts.
Support hiring managers and colleagues in using the system effectively.

Knowledge and Experience

Professional and Technical Experience

3 years of administration experience within a financial or professional services environment

Desirable to have experience and knowledge of working within recruitment and talent acquisition

Desirable to have prior experience supporting a multi-jurisdictional team

Sound knowledge of Microsoft Office applications and advanced Excel skills

Personal Attributes

Confident dealing with third parties e.g. recruitment agencies

Enthusiastic, team-oriented, and comfortable in a dynamic, fast-paced environment.

Ability to prioritise effectively, to deliver high standard of work to deadline

High attention to detail and organisational skills

Ability to quickly assess and resolve problems with high level of initiative and a can do approach

Enthusiastic towards change and continuous improvement

Demonstrate a high level of confidentiality, tact, diplomacy and discretion

Offer flexibility, adaptability, willingness to learn and to be involved in best practice

Ability to build strong working relationships with internal and external customers and work as part of a team

Language Skills

Excellent spoken and written communication skills, essential to be highly proficient in English

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Recruitment Coordinator • Warsaw