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Accounts Receivable Specialist

Accounts Receivable Specialist

VantivaWarszawa, Województwo mazowieckie, PL
27 days ago
Job description

Job Description

  • Manage and collect all outstanding receivables on assigned accounts, ensuring timely payment processing.
  • Proactively contact clients to follow up on overdue invoices, investigate payment delays, and provide explanations or resolutions.
  • Generate and send statements, dunning letters, and follow-up notifications to customers as per the collection strategy.
  • Reconcile customer accounts and statements, ensuring accuracy and alignment with financial records.
  • Process and apply incoming payments (bank transfers, checks, credit card payments) to customer accounts in a timely and accurate manner.
  • Match cash receipts to outstanding invoices, ensuring proper allocation and reconciliation.
  • Investigate and resolve unidentified, misapplied, or unapplied payments, liaising with internal teams and customers as needed.
  • Process intercompany billing and manual third-party billing, ensuring accuracy and compliance with financial policies.
  • Identify, investigate, and resolve disputes related to payments, invoices, or credit notes, escalating complex issues to the appropriate department.
  • Prepare and analyze aging reports, highlighting trends and overdue accounts for management review.
  • Book specific reserve proposals, ensuring appropriate financial provisions for outstanding receivables.
  • Perform monthly reconciliations of customer accounts to ensure alignment with the general ledger.
  • Participate in month-end closing activities, ensuring all receivables-related transactions are accurately recorded.
  • Assist in the preparation of financial reports and analysis, supporting business decisions and financial forecasting.
  • Ensure compliance with corporate policies, financial regulations, and internal controls related to AR processes.
  • Continuously seek process improvements, leveraging automation and best practices to enhance efficiency in AR operations.
  • Respond to queries from both internal and external stakeholders, providing timely and accurate information.

Qualifications

  • Degree in Finance, Accounting, or Business Administration.
  • Minimum 2-3 years of professional experience in Accounts Receivable (O2C cycle), billing, cash collection and cash application.
  • Experience in accounting systems (SAP or SAP S / 4HANA) for billing, collections, and cash application.
  • Strong MS Office skills, especially in Excel, for data analysis, reconciliation, and reporting.
  • Methodical approach with a keen eye for accuracy, consistency, and data integrity.
  • Excellent command of spoken and written English. Knowledge of French or Spanish is an advantage.
  • Strong customer-facing and relationship management skills, with the ability to handle escalations professionally.
  • Problem-solving and analytical mindset, capable of identifying, explaining, and resolving payment discrepancies efficiently.
  • Ability to work both independently and collaboratively within a team-oriented environment.
  • Strong attention to detail and ability to manage multiple tasks in a fast-paced environment.
  • Ability to meet deadlines under pressure, ensuring timely collections and accurate financial reporting.
  • Proactive approach to continuous improvement, identifying areas to enhance efficiency in AR and cash application processes.

    • Additional Information

    Training, professional development and continuous improvement of qualifications

    Company contribution to training materials costs, and paid time off to attend professional exams

    Private medical care (possibility to add family, partners)

    Paid awards, recommendations and referral programs

    Additional Social benefits such as movie nights & Christmas gifts

    Relocation support and contribution

    Life insurance

    Multisport card

    Lunch voucher

    Flexible working hours

    Possibility to work from home and work from the office

    Work in an international and dynamic company

    Everyday contact with foreign languages

    Friendly working atmosphere

    Fruity Tuesday, coffee, tea, tickets to theatre & cinema, integration events etc.

    Our most important asset is our People

    Vantiva’s success greatly relies on our people’s energy, motivation, and talent.

    We are dedicated to cultivating a workforce that embraces and celebrates diversity as we believe our differences drive our creativity, and innovation.

    We are proactive in supporting equality and maintaining an inclusive work environment, developing, and enhancing career opportunities for all.

    If you require a reasonable accommodation at any step of the application process, please let us know by answering the dedicated question in this application form.

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    Account Specialist • Warszawa, Województwo mazowieckie, PL