Receptionist Facilities Administration - Warsaw

We are Theramex, a global specialty pharmaceutical company solely committed to supporting the health needs of women through every stage of life.

We work closely with our partners, healthcare professionals, and patients to help women find the solution that may be right for them at the time they most need it .

Key Duties and Responsibilities

• Management of all incoming / outgoing post and booking couriers
• Copying, scanning and printing duties
• Booking travel and taxi services when required
• Ordering of some office supplies including stationery, drinks, refreshments
• Deal with facilities including liaising with building management
• Liaise with housekeeping to keep the offices in good order
• Raising purchase orders for all Facilities, liaise with suppliers
• Meeting and greeting all clients and visitors
• Respond to Guest queries in a timely and efficient manner
• Management of meetings rooms including diary schedule, set-up and clearing
• Liaising with building management to organise access cards for employees
• Calling appropriate host upon visitor arrival and escorting the guest to meeting rooms
• Liaising with catering companies for events, client meetings and corporate lunches
• Ad-hoc duties upon request

Minimum Requirements (Experience & Education)