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S&O and Alliances Team Assistant (limited)

SAPWarszawa, PL

30+ days ago

Job description

We help the world run better

At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from.

S&O and Alliances Team Assistant

We are looking for the right candidate to be a trusted right-hand person and team assistant for the Global S&O (Strategy & Operations) and Alliances Team Leaders.

The team assistant will need to demonstrate a high degree of accountability, autonomy, interpersonal and team alignment skills. The assistant is to ensure smooth and seamless integration and management of some of the Global S&O and Alliances Team Leaders most crucial administrative tasks, applying pro-activity, initiative, discretion, and confidentiality to all tasks.

Responsibilities

Planning & coordinating domestic and international travel plans end to end including all logistics, itineraries, and international visas for the different Global S&O and Alliances Team Leaders
Providing travel arrangements and itineraries - ensuring the itinerary meets the Global S&O and Alliances Team Leaders’ goals for the specific trips
Work closely with the other Team and Executive Assistants on team wide business operations initiatives . Support the Business Cadence, ensuring that the Global S&O and Alliances Team Leaders are informed of any potential clashes and rescheduling as appropriate
Book meeting rooms, catering and AV for Global S&O and Alliances Team Leaders’ onsite meetings
Reconciling the Global S&O and Alliances Team Leaders expense reports, ensure timely processing and approvals as appropriate.
Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions to include communicating and working with confidential and sensitive information
Developing a knowledge of the business group strategy and / or functional expertise and acting as an information resource to the business group
Coordinating team morale events while staying within managing the allocated budget
Maintaining and publishing organizational charts, contact lists, org level aliases and distribution groups
Ownership of internal processes, including creating Purchase Orders, tracking invoices, ordering Hardware / Software / Procurement for existing team members as well as new hires
Organize Live Meetings for large group meetings and offsites

Key Success Criteria

Provide effective support enabling the Global S&O and Alliances Team Leaders to work as efficiently and effectively as possible.

Ability to implement process but at the same time flex as the business requires

Capable of building and maintaining excellent relationships with key stakeholders including a tight network of other Assistants internally and externally

Very confident with outlook / calendar / scheduling and updating meeting requests

Always presents a professional image both internally and externally

Exceptional time, organization, planning and management skills

Strong communication skills

Use initiative appropriate to position and demonstrates a high degree of pro-activity

Demonstrates ownership, tracking and follow through to resolution on all queries and issues

Experience Required

5+ years of senior-level administrative experience in a fast-paced environment

Self-motivated, with a hands-on, can-do attitude

High level of integrity and confidentiality in handling sensitive materials with professionalism

Ability to anticipate executive needs and work independently with a high degree of accuracy

Proficient in Microsoft Office Suite, excellent knowledge of MS Outlook and Word

Organized and efficient, able to plan and prioritize effectively,

Strong problem-solving skills and capable of working under pressure to meet tight deadlines

Ability to deal with numerous competing demands and range of different people

Bring out your best

SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.

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Assistant Team • Warszawa, PL