Personal and Branch Assistant

Your part of the deal :

In this role, you will support a high-level manager who leads several major functions and support the ESA Local Management Team. You will perform a wide range of administrative and general support duties of a highly responsible and confidential nature. The role holds cross-divisional complexity and diverse contacts with board members, top positions at regulator side and CEOs of banks and other companies.

The role :

• Schedule appointments and arrange meetings, conferences, and travel
• Take care about event preparation (contact with suppliers, contract preparation, legal checks), communication (event enrolment, posters, emails , participation in the event on-site to supervise organization, purchase of gifts and other commodities necessary for event organization, payment management, post event activities (SharePoint post, feedback sessions to improve next events)
• Participate in initiatives aimed at promoting the branch, its positive vibe and potential, both within the Euroclear Group and outside
• Organize and expedite flow of work through supervisor's office and initiate any follow-up action
• Facilitate communication with different individuals and departments
• Receive and screen telephone calls, letters, and visitors, answering routine questions
• Organize and maintain files of supervisor's correspondence and records, following up on pending matters
• Draft correspondence and memoranda for manager's signature
• Prepare reports, gathering, summarizing, and analyzing data
• Prepare correspondence, reports, and presentations
• Organize and prepares complex documents requiring the integration of multiple office technology and software applications
• May assign and oversee work of others

Your Profile :