Your part of the deal :
In this role, you will support a high-level manager who leads several major functions and support the ESA Local Management Team. You will perform a wide range of administrative and general support duties of a highly responsible and confidential nature. The role holds cross-divisional complexity and diverse contacts with board members, top positions at regulator side and CEOs of banks and other companies.
The role :
- Schedule appointments and arrange meetings, conferences, and travel
- Take care about event preparation (contact with suppliers, contract preparation, legal checks), communication (event enrolment, posters, emails , participation in the event on-site to supervise organization, purchase of gifts and other commodities necessary for event organization, payment management, post event activities (SharePoint post, feedback sessions to improve next events)
- Participate in initiatives aimed at promoting the branch, its positive vibe and potential, both within the Euroclear Group and outside
- Organize and expedite flow of work through supervisor's office and initiate any follow-up action
- Facilitate communication with different individuals and departments
- Receive and screen telephone calls, letters, and visitors, answering routine questions
- Organize and maintain files of supervisor's correspondence and records, following up on pending matters
- Draft correspondence and memoranda for manager's signature
- Prepare reports, gathering, summarizing, and analyzing data
- Prepare correspondence, reports, and presentations
- Organize and prepares complex documents requiring the integration of multiple office technology and software applications
- May assign and oversee work of others
Your Profile :
You have a proven track record in a similar positionYou have excellent written and verbal fluency in English and PolishYou are willing to learn and to understand the organization’s operations, procedures, and peopleYou have strong sense of risk awareness in handling sensitive dataYou have advanced Microsoft Office skillsYou are precise and detail-orientedYou are self-confident and open-mindedYou are organized and able to set up priorities in daily workYou hold a University Degree