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Senior Administrative Assistant - Global Clinical Affairs Operations

QIAGEN WrocławWrocław, dolnośląskie, Polska

3 days ago

Job description

Miejsce pracy : Wrocław

Your responsibilities

In this role you will be supporting Global Clinical Affairs Operations team located in US, UK, Poland and Spain in administrative tasks, as well as managing SRM / Ariba system and our vendors.
Supporting elements of new supplier set up following the QIAGEN approved suppliers process regionally and globally.
Generating shopping carts in SRM and through regional systems.
Following up and resolve any discrepancies with vendors e.g, missing purchase orders (PO), incorrect address, incorrect billing information, errors in the invoice content.
Managing and tracking invoicing and goods receipt across all clinical projects.
Tracking of financials using the standard clinical templates by franchise.
Assisting Clinical Study Leads with the end of month accruals.
Coordinating all aspects of clinical contracts filing.
Supporting Clinical Trial Associates with clinical documentation processing and tracking.
Providing other ad hoc administrative services for the Clinical Affairs function.

Our requirements

Bachelor’s degree.

Working experience in working on a similar position.

Experience in working with customers.

Very good written and spoken knowledge of English.

Good working knowledge of Excel is required. Knowledge of SRM / Ariba system would be beneficial.

Experience in handling invoices and working with vendors would be a plus.

Ability to work remotely as you would be a part of a global team.

Very good communication skills.

Attention to details.

What we offer

Private medical care

Group Life Insurance

Multisport card

Flexible benefits platform

Language classes

Pension Scheme (PPE) after 12 months

Childcare subsidy

Training and development programs

Employee Assistance Program and internal QIAGEN communities

Happy Monday (snacks provided)

Attractive location (Sky Tower)

Hybrid work (conditional to your role)

QIAGEN is committed to creating an inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or disability.

Benefits

private medical care

sharing the costs of foreign language classes

sharing the costs of professional training & courses

life insurance

integration events

retirement pension plan

no dress code

coffee / tea

drinks

extra social benefits

employee referral program

charity initiatives

At QIAGEN, we are driven by a simple but powerful vision : making improvements in life possible.

We’re dedicated to revolutionizing science and healthcare for the better. From our entrepreneurial roots to our current global presence, we've grown into a force for positive change. With thousands of employees across six continents, collaboration is our greatest strength. We’re always striving to identify talented individuals to join our exceptional teams.

We have played a pivotal role in shaping modern science and healthcare, and we're just getting started. If you're someone who thrives on new challenges, and wants to make a tangible difference in people's lives, then QIAGEN is the place for you.

Our people are the heartbeat of everything we do. Passion drives us as we push boundaries to innovate and evolve. We inspire with our leadership and make an impact with our actions. We cultivate a collaborative, supportive environment where each individual and team can flourish. We champion accountability and encourage entrepreneurial thinking.

QIAGEN Wrocław

At the heart of QIAGEN’s business is a vision to make improvements in life possible.

We are on an exciting mission to make a real difference in science and healthcare. We are still the entrepreneurial company we started out as and have today achieved a size where we can bring our full power to many initiatives and to our presence across the globe.

Our most valuable asset are our employees – more than 5000 in over 35 locations around the world. Our ambition is to ensure we have outstanding and passionate people working in the best teams and we are constantly looking for new talent to join us.

There are few players who have shaped the world of modern science and healthcare as much as QIAGEN, and we have only just started.

If you are looking to advance your career, are seeking new challenges and opportunities, enjoy working in dynamic and international, diverse teams and want to make a real impact on people’s lives, then QIAGEN is where you need to be.

Join us. At QIAGEN, you make a difference every day.

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Administrative Assistant • Wrocław, dolnośląskie, Polska