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Workday Systems Specialist

Workday Systems Specialist

Zentiva Group, a.s.Warsaw, Poland
7 days ago
Job description

POSITION PURPOSE

As a P&O Systems Specialist, you’ll provide hands-on technical and operational support for Workday, Zentiva’s core People & Organization Information System and Human Capital Management (HCM) platform.

You’ll be at the heart of our HR tech operations, troubleshooting system bugs, implementing improvements, and simplifying processes based on business needs. Working closely with our IT team, you’ll help ensure seamless integrations, enhanced system functionality, and optimal performance.

You’ll also play a key role in driving digitalization initiatives, supporting system enhancements, and contributing to major P&O technology projects. Some travel may be required as part of this collaborative, international role.

KEY RESPONSIBILITIES AND DUTIES

System & Technical Support

  • Resolve complex P&O process issues and employee queries.
  • Troubleshoot system bugs, approval flows, and technical problems with P&O or Finance teams.
  • Collaborate with IT on system improvements, process simplification, and Workday integrations.
  • Ensure smooth interoperability and accurate data flow with downstream systems.

Training & Documentation

  • Deliver “Train the Trainer” sessions on Workday features.
  • Create and maintain user guides and e-learning content.
  • Support the digitalization of P&O records and documents.

    • Reporting & Data Management

  • Design and update reports and Manager Dashboards.
  • Maintain data accuracy and master data quality.
  • Conduct audits, data cleaning, and system setup tasks.

    • System Enhancements & Testing

  • Implement process and technical improvements aligned with business needs.
  • Test biannual Workday updates and support annual HR cycles (performance, talent, compensation).
  • Contribute to key P&O system projects and tech upgrades.

    • Integration & System Administration

  • Integrate newly acquired companies into Workday.
  • Manage organizational structures, user access, and account setups.
  • Ensure integration with other enterprise systems.

    • Mass Data Loads

  • Prepare and execute EIB templates for bulk data uploads.

    • Employee Portal & P&O Technologies

  • Maintain Zentiva’s employee portal and related HR tech tools.
  • Drive HR process digitalization and workflow efficiency.

    • QUALIFICATIONS & REQUIRED SKILLS

  • In-depth knowledge of P&O processes
  • 3–5 years of experience with P&O systems, particularly Workday
  • Hands-on expertise in identifying and fixing system bugs and implementing process improvements
  • Strong proficiency in the Human Capital Management suite and Workday-related solutions
  • Experience collaborating with IT teams on technical enhancements and system optimization
  • Strong proficiency in English
  • Understanding of system integrations and interoperability
  • Ability to support and manage key P&O system projects
  • Willingness to travel as required

    • Our Recruitment Process :

    To be considered for this role, please apply in our Applicant tracking system and refrain from sending your CV via email. Upon the completion of sourcing (CV collection) period, all received application will be reviewed by our Recruitment experts and evaluated against the needs of the open role. Successful candidates will be contacted by our Recruiting experts for an initial screening interview during which further details about the selection process will be shared. Successful candidates will progress to interviews with line managers, while not selected candidates will be informed in a written form as soon as possible.

    Diversity is a fact. Inclusion is an act @Zentiva

    At Zentiva, we are a team of 5000 unique talents bonded together by our purpose to provide health and well-being for all generations. We strive daily to create a work culture where everyone feels appreciated, can be their true selves, and contribute to the best of their ability. Seeking for a balanced team across the company, we welcome applications from all qualified candidates with various educational and industry experiences, cultural or ethnical backgrounds, and different life experiences or abilities, regardless of their religious or philosophical beliefs or whomever they choose to love.

    Join our winning team! Be a part of our winning culture! Be Zentiva!

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    System Specialist • Warsaw, Poland