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Administrative Assistant - Board & C-Level Support

Administrative Assistant - Board & C-Level Support

GetResponseGdańsk, Pomeranian Voivodeship, Poland
5 days ago
Job description

We’re on the lookout for an enthusiastic, detail-oriented, and proactive Administrative Assistant to join our team!  In this dual role, you’ll be supporting our executive team and making sure the office runs like clockwork every day.

You’ll play a key part in keeping things organized, handling day-to-day tasks, and making life a little easier for everyone—especially our Board. If you’re someone who enjoys staying on top of things, communicating clearly, and keeping things running smoothly, this could be the perfect fit for you!

About us : GetResponse is a SaaS company recognized for its industry-leading email marketing and marketing automation software. We’ve been serving our customers since 1998 and are proud to have 350,000+ SMBs and 1,000+ enterprise customers on board.

Our team is made up of 300+ fantastic individuals working in distributed locations. We’re global, remote-friendly, and multicultural, yet we share the same values.

Main tasks :

  • managing the Board’s meeting calendar and coordinating with internal and external stakeholders, including C-level executives and department heads
  • organizing Board meetings, including preparing meeting rooms, arranging catering, and tech setup
  • handling complex international and domestic travel arrangements for Board members and other teams members, including preparing itineraries, booking accommodations, organizing transport, and completing expense reports
  • acting as a communication bridge between the Board and departments, ensuring timely information flow and maintaining professional correspondence
  • managing confidential information with discretion and professionalism
  • preparing and tracking expense reports for Board members , ensuring accuracy and timely reimbursement
  • assisting with planning and coordinating in-office company events and cross-department meetings,
  • providing general administrative support to the GetResponse office and its employees on a daily basis

You may be a perfect fit if you have :

  • a minimum 1–2 years of experience in an assistant role supporting C-level executives, Board members, or senior management
  • experience managing executive-level travel and logistics across multiple time zones
  • excellent organizational skills and attention to detail
  • ability to prioritize and manage multiple responsibilities in a fast-paced environment
  • a proactive, solutions-oriented mindset with a high level of accountability
  • strong interpersonal skills with the ability to build trusted relationships across all levels of the organization
  • high degree of discretion when handling sensitive and confidential matters
  • familiarity of Microsoft Office products and digital collaboration tools ( Teams, Outlook, JIRA, Confluence, Slack)
  • excellent written and verbal communication skills in English (C1+) and Polish (native or near-native)

    • Nice-to-have :

  • experience working on a MacBook
  • previous experience in a high-growth, international company or technology environment
  • valid cat. B driver’s license

    • Salary range :

  • 5500 – 7500 PLN gross / month on contract of employment

    • Extra perks include :

  • private medical care for employees and their family members
  • employee referral program – up to 10 000 PLN for recommending a friend
  • corporate life insurance
  • employee pension program (PPE)
  • wellbeing and mental health culture – mental health helpline, sport card etc.
  • modern equipment – most of our teams work on MacBooks
  • English classes
  • internal initiatives like webinars, knowledge-sharing sessions, and more!
  • Some benefits may be available for the talents hired under the contract of employment, only.

    • Apply and enjoy our fully remote online recruitment process!

  • Review stage :   We’ll check your resumé / CV to screen for various criteria and match your talents with opportunities.
  • Phone interview :   We’d like to get to know you, and vice versa. Let us know why you want to join our team and why you’d be a great fit with us.
  • Task challenge :   Show off your skills! We'll ask you to complete a brief task. We'll suit it to fit your skills and your calendar.
  • Interviews :   It's your chance to shine and show that you're the perfect fit for the role. Meet your future manager and see what’s in store for you.
  • Offer :   If you have what it takes, accept our offer and — welcome aboard! Join our team and be in great company!

    • Magda is the recruiter responsible for this process – if you have any additional questions, feel free to contact her!

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    Administrative Assistant • Gdańsk, Pomeranian Voivodeship, Poland