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Payroll SME Specialist

Payroll SME Specialist

UnileverWojewództwo mazowieckie, Polska
5 days ago
Job description

Payroll Subject Matter Expert

Scope : Local

Location : Warsaw, Poland

Terms & Conditions : Full time

The Ice Cream division at Unilever is preparing to stand on its own, aiming to become an independent, EUR 8.3 billion publicly listed company by the end of 2025. We’re on a mission to create the ultimate snacking company. A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded. And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories. Because we know, life tastes better with ice cream.

JOB PURPOSE : Purpose of Role

The Payroll SME acts as the key liaison between the company and its external payroll vendor(s), ensuring accurate, timely, and compliant payroll processing across designated entities. This role supports operational excellence, drives process improvements, and ensures alignment with internal controls and local statutory requirements.

KEY RESPONSIBILITIES :

Vendor Management :

  • Serve as the primary point of contact for payroll vendor(s) regarding operational queries, escalations, and service delivery.
  • Coordinate regular governance meetings and issue resolution.

Payroll Operations :

  • Oversee end-to-end payroll processing activities for assigned countries / entities.
  • Validate payroll outputs, including gross-to-net calculations, statutory deductions, and final reports.
  • Ensure timely submission of payroll data and approvals.

    • Compliance & Controls :

  • Ensure payroll processes comply with local labor laws, tax regulations, and internal audit requirements, SOX control.
  • Support wage tax audits, and statutory reporting in collaboration with vendor.

    • Stakeholder Collaboration :

  • Work closely with HR, Finance, and Legal teams to ensure payroll accuracy and alignment with organizational policies.

    • Continuous Improvement :

  • Identify and implement process improvements to enhance payroll efficiency and accuracy.
  • Support system upgrades, automation initiatives, and change management.

    • WHAT YOU NEED TO SUCCEED :

  • Bachelor's degree in HR, Finance, Business Administration, or related field.
  • 5+ years of experience in payroll operations, preferably in a multinational environment.
  • Strong understanding of payroll systems, vendor management, and statutory compliance.
  • Experience working with external payroll providers (e.g., EY, ADP, SD Worx).
  • Proficiency in Excel and payroll software / tools.
  • Excellent communication and stakeholder management skills.
  • English mandatory.

    • WHAT YOU CAN EXPECT :

  • A unique mix of global scale & start-up spirit—€8.3bn powerhouse with an agile, entrepreneurial mindset. We’re building a new high growth Ice Cream company from the ground up.
  • Career without limits—42 markets, international opportunities, and fast‑tracked growth.
  • A performance‑driven culture—Freedom to act, disrupt and grow – your success is measured by impact.
  • A company that celebrates joy, innovation, and purpose—We create extraordinary careers, just like our ice cream creates extraordinary moments.

    • ADDITIONAL INFORMATION

    As publicly announced, Unilever will separate its Ice Cream business which is expected by the end of 2025. This role will transfer to the new Ice Cream company.

    Unilever embraces diversity and encourages applicants from all walks of life. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

    For the recruitment of this position, we would like to emphasize that local conditions apply to the position.

    ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE?

    To apply, you must do so online. Please do not forget to upload your CV and a motivation letter. Your application will be reviewed against our requirements, and we will be in touch shortly after the closing date to provide you with an update on the status of your application.

    Disclaimer

    Equal Opportunity Employer : Unilever is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, or any other basis protected by applicable law, and will not be discriminated against on the basis of disability.

    We take pleasure seriously. Join the Ice Cream team now!

    Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.

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    Payroll Specialist • Województwo mazowieckie, Polska